W.W. Norton & Company

Editorial Assistant, History

500 Fifth Ave, New York, NY, United States, 10110

Position: Full-Time
Starts: 07/24/2017

W. W. Norton & Company is seeking an Editorial Assistant to support two editors of college history textbooks and some trade nonfiction titles. The assistant will work closely with a highly collaborative history book team. This is a full-time, entry level position.

Essential job responsibilities include:

  • Management of manuscripts in all stages of production—Sending manuscript to be reviewed by college instructors. Setting and adhering to schedules. Preparing and transmitting manuscript for copyediting and production. Liasing with project editorial and production departments. Compiling art manuscript and logs for production. Coordinating text and art permissions.
  • Telephone and message management—Professionally interacting with authors, college faculty, and marketing and sales staff to relay messages and follow-up on requests/information. In general, anticipating when to proactively act on messages (including relaying messages with a sense of urgency).
  • Document management—Faxing, copying, printing, emailing. Organizing and maintaining files. Commissioning and/or drafting contracts and amendment letters. Sending and tracking progress of contracts and payments.
  • Conducting various kinds of research—Locating primary source texts online and in libraries, fact-checking, mining market/sales data, light photo research.
  • Creating and editing Excel and Word documents to support projects and/or office responsibilities.
  • Auditing—Applying for book ISBNs and copyright. Checking textbook and ebook prices across sources.
  • Data Management—Extracting data from internal web based information portals. Aggregating data from various sources. Information gathering and following up.

Please note - this job description is not designed to cover all activities required of the employee. 

Required Qualifications:

  • Bachelor’s degree.
  • Employment eligibility to work with W. W. Norton & Company in the US is required.
  • Must be able to work full business hours from Norton’s NYC office.
  • Excellent organizational, verbal and written communications skills.
  • Must be able to anticipate needs and deliver timely, relevant solutions and actions.
  • Must be able to develop rapport and relationships with all levels of employees. Must be seen as knowledgeable and capable of handling sensitive, critical information.
  • Must be proactive, flexible and adaptive in a rapidly changing environment and adjust with a “can-do” attitude.
  • Must be self-directed and independent.
  • Must have good time management skills, be organized, and be capable of multi-tasking across departments, activities, and projects.
  • Must be detail-oriented, making sure that all aspects of their daily activities are handled with accuracy, with minimal mistakes.
  • A history background and/or passion for history and history education strongly preferred.
  • Familiarity with the basics of book publishing is preferred.
  • Mastery of email and calendar management tools, specifically Outlook.
  • Proficiency in Word, PowerPoint and Excel.

Qualified candidates should apply by sending a copy of their resume and a cover letter to: recruiting@wwnorton.com

Email your resume to recruiting@wwnorton.com.

About W.W. Norton & Company:

W. W. Norton & Company is the oldest and largest publishing house owned wholly by its employees. W. W. Norton & Company strives to carry out the imperative of its founder to “publish books not for a single season, but for the years in the areas of fiction, nonfiction, and poetry.”  For more information about the Company, please visit us online at: http://www.wwnorton.com.

W. W. Norton & Company is an equal employment opportunity employer and considers qualified applicants for employment without regard to race, gender, age, color, religion, national origin, marital status, disability, sexual orientation, or any other protected factor.


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