Director of Finance and Operations
1001 SW Klickitat Way, #201, Seattle, WA, United States, 98134
Job Summary: Supervises the business aspects of Mountaineers Books, the book publishing division of The Mountaineers, including accounting/financial management, A/P and A/R, facilities and operations, fulfillment, credit and collection, inventory management and control, and personnel matters related to payroll and benefits. Directs staffing and supervision of distribution center and shipping/receiving operation. Directs and prepares financial data for the Publisher. Analyzes, evaluates, and reports to both Mountaineers Books’ Core Management Team and The Mountaineers organization’s management (CEO, Finance Committee, Board of Directors) on the financial performance of Mountaineers Books through regular analysis and reports, as well as in response to special information requests. Manages IT investments and operations. Provides leadership on strategic initiatives. Serves on Core Management Team and organization’s Leadership Team.
- Prepares annual organizational operating and capital budget. Prepares and delivers presentations to Finance Committee and Board of Directors for approval. Works with Core Management Team to develop and implement budget.
- Manages business operations in accord with approved budget and board policy.
- Creates, maintains, and improves financial planning models including multi-year projections (proforma financial statements) and one-year, or longer, detailed cashflow forecasts.
- Reports periodically (typically monthly) to Publisher and Core Management Team and The Mountaineers volunteer Finance Committee on financial state of the operation. Coordinates reporting with Controller and Director of Operations at Program Center. Advises on corrective actions, as needed.
- Manages all annual audit work for Mountaineers Books.
- Reviews master book budgets for new projects as part of the publications’ acquisitions and authorization process. Analyzes seasonal and annual lists and advises regarding meeting targeted financial goals. Recommends targeted goals and monitors performance.
- Designs and uses tools to inform planning of number of titles and amounts of investment funds needed for future seasons to meet growth goals. Recommends goals as part of budgeting process.
- Manages inventory. Makes final decision on initial print runs and reprint quantities and timing. Coordinates reprints with Managing Editor and Director of Sales.
- Supervises distribution center supervisor and supports shipping/receiving operation.
- Manages facilities management and operations including lease negotiation and renewals.
- Approves various special sales and co-publication deals structured by the Director of Sales and/or Editor in Chief.
- Plays back-up role, working with organization’s IT manager as well as outside consultants, in day-today maintenance of computer network and workstations, including PCs, printers, backup systems, and accounting software. Determines when consultants may be advisable for investments, applications, upgrades, problems. Supervises on-going training for staff in computer use and technology.
- Oversees calculation and payment of author and other royalties and all other A/P.
- Oversees structure and application of credit policy, A/R and collections, customer terms, and “special deals.”
- Hires and supervises assigned staff: assigns and reviews work, provides feedback, and evaluates performance.
- Member of the Core Management Team and Leadership Team.
- Member of Acquisitions team informing decision on new title acquisition. Keeps abreast of other publishers in our niche, publishing industry trends and their possible impacts.
- Reports issues to Publisher in a timely fashion.
Secondary Responsibilities, Duties
- Oversees financial reporting for affiliated nonprofit Braided River (QuickBooks) and provides periodic reports and advice to Publisher.
- Attends various industry trade shows and seminars.
- Attends various regular and ad-hoc meetings (finance meeting, dept meeting, staff meeting, managers meeting, acquisitions meeting, board of directors meeting, strategic planning meetings)
- Works with vendors, customers, authors, volunteers, and employees to meet all the above requirements.
- Performs other similar, related duties as assigned, in support of the goals of the organization.
- Education: BA in Business, with emphasis in finance, accounting, or general management. MBA a plus.
- Experience: Minimum 7 years of increasingly responsible management experience, preferably with exposure to wide range of general management issues in a small to medium sized company or business unit. Experience at management level with a non-profit organization is a plus, as is book publishing industry experience and use of Acumen Book software. Supervisory experience and skills. Working with PC computers, including their maintenance and administration, preferably in a network environment a plus.
- Knowledge and Skills: Expertise in Excel software required. Proficiency with Word, PowerPoint, and other MS Office applications required; broad knowledge of other PC applications and Quickbooks a plus. Strong communications skills. Basic maintenance and troubleshooting skills with PC systems a plus. Ability to set priorities and organize time. Ability to function in a collaborative team environment as well as act independently.
- Licenses/Special requirements Driver’s license needed to attend various meetings.
Working Conditions: Normal office. May include prolonged sitting and keyboard work. Some travel (about 5 days/year including some weekends, but varies). Evening meetings with volunteer boards and committees (estimate 1–2 per month)
Physical Requirements: Ability to sit for up to 8 hours a day at keyboard; ability to stand for up to 8 hours (trade shows); normal hearing, average speaking voice and enunciation for presentations and meetings/interactions with others.
If you are interested, please submit a resume and a cover letter to firstname.lastname@example.org. In your cover letter, please describe, as specifically as you can, how your interests, skills, and experience are an appropriate fit with the goals and requirements of this position as described in the job description.
Applications will be accepted until April 6, 2018. All applications will be held in confidence within the hiring team. Consideration will be given to applications as soon as they are received; we encourage early applications, and interviewing will begin in early April. No phone calls, please.
Disclaimer: The above information has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain nor to be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.
About Mountaineers Books:
Mountaineers Books is the nation's leading independent publisher of outdoor recreation, sustainable lifestyle, and conservation books with more than 700 titles in print. The publishing division of The Mountaineers, a 501(c)(3) nonprofit corporation, Mountaineers Books has a professional publishing staff of 22 employees and is located in a combined office/warehouse on Harbor Island, near downtown Seattle, Washington.