Mountains & Plains Independent Booksellers Association

Operations Manager

MPIBA, 2105 Union Drive, Lakewood, CO, United States, 80215

Position: Full-Time

Mountains & Plains Independent Booksellers Association (MPIBA) is looking for an Operations Manager

To Start: ASAP
Application Deadline: Wednesday, July 25, 2018

The Operations Manager’s primary responsibility is to assist the Executive Director in achieving the goals set by the Board of Directors by overseeing day-to-day financial operations of the organization, coordinating membership event logistics, including the annual trade show and regional conferences, and maintaining membership and other databases.

Specific job duties include but are not limited to:

  • Financial Management

    • Pay association bills

    • Manage invoicing, collection, deposits, and bank account reconciliation

    • Manage payroll submissions, forms, taxes, etc.

  • Membership

    • Maintain membership files and databases, including Bookstore Online Database

    • Oversee membership renewal process

  • Manage email subscriber lists

  • Create and manage registration and submission forms

  • Maintain online publisher and sales rep database

  • Work with Executive Director to coordinate all aspects of the annual fall trade show and various additional meetings and conferences

    • Manage exhibitors and attendee registration and logistics

    • Manage schedule and event logistics

    • Invoice sponsors and publishers and pay vendor invoices

    • Oversee seasonal volunteers

  • Coordinate Reading the West Book Awards Program

    • Manage nominations and invoices

    • Coordinate book shipments to reading/selection committees

  • Holiday Catalog

    • Oversee advertising submissions, contracts and invoices

    • Manage bookstore imprint fulfillment and shipping

  • Meet regularly with Executive Director (and other staff if appropriate) for planning and organizational conversations

  • Attend board meetings when appropriate

  • Attend Fall Discovery Show, Spring Conferences, and other events as appropriate


  • Proficiency with QuickBooks, WordPress (and WordPress Plugins), Constant Contact, Gmail and the Google Drive environment.

  • Proven financial management skills.

  • Ability to manage multiple projects and work effectively under deadline pressure.

  • Excellent attention to detail and strong organizational skills.

  • Excellent writing, communication, customer service, and interpersonal skills.

  • A flexible team player able to take on shifting responsibilities as needs arise.

  • Experience in bookselling, publishing, or related fields is extremely desirable.

The Operations Manager will work from a home office, but must live in Colorado, preferably in the metro-Denver area.

Salary range: $37,000 to $42,000 (commensurate with experience), plus 8% annual SEP contribution when possible, and in-home office reimbursement.

Please email cover letter, resume and references to Heather Duncan, Executive Director. We apologize in advance, but we may not interview all applicants.

Email your resume to

About Mountains & Plains Independent Booksellers Association:

Our Mission

The mission of the Mountains & Plains Independent Booksellers Association is to support independent booksellers in our region and to raise awareness of the value of independent businesses within our communities.

Who We Are

We are a not-for-profit professional association of locally-owned bookstores, booksellers, and industry professionals. The Association was formed over 45 years ago in Denver and has grown to include booksellers in Arizona, Colorado, Kansas, Montana, Nebraska, Nevada, New Mexico, Oklahoma, South Dakota, Texas, Utah, and Wyoming.

What We Do

Provide a forum and conduit for communication and information exchange at the local, regional, and national levels;
Provide information and services for the benefit and advancement of booksellers;
Promote excellence in publishing, distribution, promotion, and selling of books;
Promote literacy and defend freedom of speech and of the press as guaranteed by the First Amendment;
Promote and work for fair, competitive practices within the book industry, taking action, including legal action, to achieve such purposes.

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