Subsidiary Rights and Sales Assistant
120 Wall Street, Floor 31, New York, NY, United States, 10005
The New Press seeks an assistant to work on Subsidiary Rights and Sales. This position is responsible for administrative work in support of the director and the inventory and sales manager. The position plays an active role in subsidiary rights, contracts, sales, and sales promotion. It liaises with TNP staff, TNP’s external distributor, customers, licensing publishers, and authors. It provides a sound introduction to book publishing in the non-profit and trade sectors.
Department(s): Subsidiary Rights and Sales
Reports to: Director of Sales and Subsidiary Rights
Review and negotiate permissions’ requests; generate and process contracts and payments; maintain spreadsheets for processing of licenses and receipt of payments; seasonal review of the grant of rights for new title releases; maintain and update internal spreadsheet of the grant of permissions organized by ISBN; seasonal upload of new releases to the CCC; process quarterly payments from CCC.
Provide subagents and licensors with submissions materials; maintain spreadsheets for submissions, contracts, and payments; research expiring licenses for renewal; assist in creation of the Frankfurt and London Book Fair guides: review titles for inclusion based on a review of contract rights, publication schedule in FileMaker, and availability of submissions material and write book descriptions.
Generate and review subsidiary rights contracts based on templates and the deal terms for each contract; process all contracts through execution; maintain spreadsheets for all contracts and undertake data entry in FileMaker for author contracts.
Enter subsidiary rights income in Acumen and subsidiary rights spreadsheets as it is received and regularly reconcile accounting in Acumen with subsidiary rights records. Process author contract check requests with the finance department. Reconcile monthly bank statements from finance with royalty statements from licensors and chase missing statements. Chase outstanding payments from licensors. Field agent’s and author’s queries about subsidiary rights payments. Export sub-rights’ reports from Acumen for periodic review. Maintain file documents.
• Digital Content Management: weekly and seasonal metadata entry in the distributor’s content platform; troubleshoot metadata problems with distributor and accounts
• Assist with special sales and oversee order entry
• Edelweiss: upload digital titles and supplemental materials for advanced review; assist in the creation of seasonal and subject-specific catalogs
• Seasonal lists: Assist in meeting distributor deadlines for advanced materials; transfer metadata from company database to the distributor’s content platform; review material for missing data
• Assist in organizing the publisher’s presence at sales conference, major trade shows, book festivals, and major international subsidiary rights fairs
• Run basic inventory and sales reports out of distributor’s databases on a per request basis
• Conduct sales and comp title research via various sales reporting tools on a per request basis
• Compile agenda for weekly call with the distributor, sit in on call, send follow up notes to agenda after the call
• Ingram: upload TNP materials to server
• Create single title postcards upon request
Required Skills / Experience
The ideal candidate will have:
• At least 1 year of experience
• College degree preferred
• Proficiency in Microsoft Suite: WORD, EXCEL, PowerPoint, InDesign. Experience with Filemaker, IQ, CoreSource, Acumen, or similar inventory, managing editorial, finance, and sales databases a plus. Basic knowledge of HTML a plus
• Experience working in a literary agency or for a book publisher in at least one of the following: subsidiary rights, sales, or marketing preferred
• Strong interest in book publishing and the not-for-profit sphere, highly organized with an attention to detail, good analytical skills, oral and written communication skills required; a strong team player who enjoys working collaboratively and across departments
How to Apply
Please email your resume, a thoughtful cover letter, and salary requirement to firstname.lastname@example.org. Please reference the title of the position in the subject line. A writing sample will be required for candidates invited to interview. Submissions without a thoughtful cover letter will not be considered.
We offer a competitive salary and excellent benefits. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.
The New Press is an Equal Opportunity Employer.
The New Press is affiliated with the Technical, Office, and Professional (TOP) Union, Local 2110 UAW, AFL-CIO; this position is covered in the bargaining unit.