Office Manager

1808 San Pablo Ave, Berkeley, CA, United States, 94702

Position: Part-Time

Heyday’s Office Manager will support the creation of soulful books with lasting cultural importance. With a fiftieth anniversary on the horizon, our nonprofit publishing house is in an exciting period of growth, and this is a rare opportunity to join our committed staff of twelve.

About you: You delight in the details and are attracted to the friendly, passionate, and purpose-driven atmosphere of a nonprofit. You are organized, accurate, and helpful, and you take pride in making things run smoothly. You are comfortable with Excel. Experience with Quickbooks and Acumen would be a dream: you will be routinely entering data into each system. You might be semi-retired and curious about publishing, a parent looking for a stimulating and flexible situation, a part-time bookseller or librarian looking to see the industry from another perspective, or a mature student or recent graduate seeking to gain experience in office management and light bookkeeping. You are Bay Area–based. We have flexibility about hours and in-office work, and our staff is 100% fully vaccinated.

About the position: This position is part-time (25–30 hours/week) and reports to the General Manager. Health, dental, and vision benefits, along with access to a 401k included. Generous holiday, comp, and PTO policies. Salary is $24/hour.

  • Oversee administrative functions and office facilities; IT troubleshooting
  • Assist our contract bookkeeper by paying bills, making deposits, keeping records, and recording transactions into Quickbooks
  • Maintain day-to-day relationships with accounts payable vendors
  • Manage business licenses, certificates of residence, insurance policies, and some tax reporting
  • Coordinate all communications with authors about royalties, providing annual statements and payments in March
  • Maintain our inventory/sales database, Acumen
  • Provide administrative support for our quarterly magazine, including managing our relationship with our fulfillment house, coordinating consignment accounts, and invoicing advertisers
  • Assist General Manager with various operational and financial tasks and projects


Heyday is an equal opportunity employer. We will not discriminate and will take affirmative action against discrimination based on race, color, religion, gender, gender expression, age, national origin, disability, marital status, sexual orientation, or military status in any of our activities or operations.

Email your resume to jobs@heydaybooks.com.

About Heyday:

Heyday is an independent, nonprofit publisher founded in 1974 in Berkeley, California. Through twenty new books per year and a backlist of two hundred titles, we promote civic engagement and social justice, celebrate nature’s beauty, support California Indian cultural renewal, and explore the state’s rich history, culture, and influence.

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