Editorial Assistant - Acquisitions
370 Seventh Ave., Ste. 1200, New York, NY, United States, 10001
Independent midtown-NYC publisher of psychology, wellness, and education books and journals seeks entry-level assistant with strong writing/proofreading skills and a keen attention to detail.
Guilford Press, located near Penn Station in Manhattan, is looking for an organized and detail-oriented assistant to join our Editorial team and provide all-around support to our Acquisition process. The Editorial Assistant will work directly with our Editors who are focused on acquiring and producing works in disciplines such as Education, Literacy, School Psychology, Neuropsychology, Special Education, Developmental Disabilities, Art and Play Therapy, Research Methods & Statistics, Geography, and Developmental Psychology. This Editorial Assistant position is distinctive in that it concentrates specifically on the portion of the publishing process that occurs from when an author/editor submits all their materials needed to initiate the production process to when those materials are officially transmitted for production.
The editorial assistant will work on a variety of different projects simultaneously, with a wide variety of people, and must be highly organized with an eye for detail and execution.
- Receive and review final manuscript and art files for completeness prior to production and work with authors to secure any missing materials and resolve any issues.
- Review materials for adherence to submission, formatting, and style guidelines.
- Review complete manuscripts to determine if any permissions are required, review submitted permission and release forms for completeness, and work with permissions coordinator and authors to resolve any outstanding issues.
- Draft transmittal memos and work with Acquisition Editors to finalize pre-production paperwork.
- Obtain reviews of proposals and manuscripts, send review requests and follow-ups, and process payments to reviewers.
- Create and organize project folders, manage data entry and database of expected manuscript and transmittal needs, maintain accessible systems for tracking all projects, including under contract manuscript schedules, upcoming transmittals, and review projects.
- Generate reports for Sales and Marketing Departments and respond to inquiries, as needed.
- Send authors pre-submission guidelines and reminders.
- Additional Editorial duties, as needed.
Qualifications / Requirements
- Exceptional written and oral communication skills.
- Strong time management, multi-tasking, and organizational skills with a keen attention to detail and the ability to work independently, meet deadlines, and excel under pressure.
- Must have the ability to prioritize and concentrate while performing tasks for multiple Editors, on multiple projects.
- Interpersonal skills with demonstrated abilities to collaborate and develop strong relationships with a wide variety of people, including authors, volume editors, acquisition editors, and production editors.
- Strong computer literacy with experience in MS Office and Adobe Acrobat.
- Experience working within an office environment.
This is an entry-level position. While publishing experience isn’t necessary, it would be a plus. An interest in the subject areas Guilford Press publishes would also be helpful. A proofreading test will be required of those candidates who we would like to advance in the recruitment.
This position is based out of our New York City office. It is not a remote work only opportunity. After training and successful performance, this position may allow for a hybrid of office-based and remote work; however, candidates must be able to work on-site from our New York City office location. Guilford Publications complies with the New York City Commissioner of Health and Mental Hygiene’s order requiring vaccination in the workplace, and all employees, and those entering our workplace for any extended period of time, must show proof of vaccination.
Pay range for this position is $40,000 to $43,000 annually with eligibility for over-time. Comprehensive benefits (medical, dental, vision, disability, 401k, pre-tax benefits, professional development opportunities) are offered.
To Apply / Special Instructions
Guilford is a company full of people who are passionate about the titles we publish. When you apply for a position, we want to know why you want to work here and why you’re interested in this job. Candidates should send their resume with a cover letter to firstname.lastname@example.org. In the email subject line, include the title of the position, “Editorial Assistant-Acquisitions.”
About Guilford Publications:
Guilford Publications, founded in 1973, is an independent academic/scholarly press located in midtown Manhattan. We publish outstanding titles in psychology, wellness, education, social sciences, research methods, and other related fields. We are a very productive company with high editorial standards in a collaborative environment. For more information about Guilford, please visit our website at www.guilford.com.
Guilford Publications is an equal opportunity employer that is committed to diversity and inclusion in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, sex, gender, gender identity, age, sexual orientation, disability, religion, creed, national origin, marital/partnership status, pregnancy, arrest or conviction status, status as a victim of domestic violence, military status, or any other characteristic protected by local, state, or federal law.